Discover the factors that influence a DMS investment and why its value goes beyond the software price.
One of the most frequently asked questions when consideringdigital transformation is the cost of implementing an SGD. However, rather than a fixed price, the investment in a Document Management System (DMS) depends on various strategic factors that vary according to each company's needs.
Understanding what influences the cost will allow you to evaluate not only the initial expense, but the Return on Investment (ROI) thatautomation will generate for your organization.
Factors that influence the investment
Every document management project is unique. These are the elements that determine the level of investment required:
- Volume of Information: The number of historical documents to digitize and the monthly traffic of new files influence the processing capacity required.
- Number of Users: The number of people who will access the system simultaneously and their permission levels.
- Level of Automation: Integrating complex workflows or integrations with other systems (such as an ERP) increases the value but also the operational savings.
- Deployment Model: Whether the system will be in the cloud (SaaS) or on your own servers (On-premise) impacts the costs of infrastructure and maintenance.
What does a professional system include?
A serious SGD like Dmsiged does not just hand you a license. It includes expert process consulting, staff training, ongoing technical support, and constant updates to comply with new security and Habeas Data regulations.
The cost of not going digital
At the end of the day, the highest cost for a company is that of inefficiency, information loss, and the possible legal penalties for poor management. An SGD pays for itself through time and resource savings in less than a year of operation.